Terms & Conditions

AOECS Open General Assembly Conference bookings

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Price for participating is 50 € excluding VAT. Entry fee and coffee break are included in the price.


Registration Deadline

Online registration will be possible until 19 October, 2023. Registration will be completed after payment is received by AOECS and a ticket will be sent via email.


Payment Deadline

Payment of the applicable registration fee must have been made within 10 days after receiving the invoice to secure your participation. Please note that all unpaid bookings will be deleted after payment deadline without any notice.


Payment Method

By invoice only. After you register for the event you will be invoiced by AOECS. Payment term is 10 days. We cannot accept payment by check, credit card or debit card.

Bank details:
Beneficiary’s account name:
Bank name: KBC Banque, Brussels,
IBAN: BE66 7360 3218 2543
Explanation: “Registration fee OpenGA35 + participant's name”


Cancellation Policy

Substitutions may be made at any time but please inform  AOECS of any change of participant's name. If you find it necessary to cancel the registration completely, please notify the AOECS immediately. Provided written notice is received by 13 October 2023 a full refund will be given less a 10% administration charge. Cancellations after 13 October, 2023, or no-shows at the conference, will not be reimbursed.

In the unlikely event that the organisers shall deem it necessary to cancel the conference, all pre-paid registration fees will be reimbursed. In the event that the organisers shall deem it necessary to postpone the conference due to force major, all pre-paid tickets will remain valid for the new date. Reimbursement will be possible less a 10% administration charge. In any case, the organisers shall not be liable for reimbursing the cost of travel or accommodation arrangements made by the registered participant.


Other terms

By registering to the AOECS General Assembly Open Conference, relevant details will be incorporated into a participant list. Normally this information will be: name, surname, company/institution, country, telephone number and email address. These details may also be available for parties directly related to the AOECS, including the venues and accommodation providers. The Conference Organisers may use these details to inform participants of conference updates or future events via email.

The AOECS reserves the right to change any part of the event programme if necessary at any time.

Please note to check also your junk mailbox in case you cannot find confirmation mails and mark our address as non-junk.



In case you have any further questions, please contact the AOECS.

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